You can automate specific tasks by repurposing Word’s congenital commands. It requires a bit of VBA, but it’s cool easy. Here’s how.
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The article, How to use VBA to amend fields in a Chat certificate shows you three means to amend fields: columnist the commodity and two VBA procedures. The two VBA procedures assignment able-bodied together, but you charge abutting or accessible the certificate to activate the procedures. In that article, I promised to appearance you a way to repurpose congenital commands to amend the fields. In this article, I’ll appearance you how to repurpose the Save command to amend all fields in the document. That’s a actual specific task, but you can repurpose best any congenital command in the aforementioned way. We’ll be application Chat in the examples, but you can additionally administer the aforementioned cipher to an Excel file.
SEE: 83 Excel tips every user should adept (TechRepublic)
The affirmation book uses Chat fields. If you don’t apperceive how to use and access fields, you ability appetite to apprehend 3 means to access fields in Microsoft Word. However, the fields are provided in the affirmation files, so you don’t charge to apperceive how to use them to complete the example.
I’m application Microsoft 365 on a Windows 10 64-bit system, but you can use beforehand versions. VBA procedures aren’t accurate in the web versions. For your convenience, you can download the affirmation .docm, .doc and .bas files.
If you’ve created VBA procedures before, you apperceive that you assignment in the Visual Basic Editor . Almost all of Word’s congenital commands can be repurposed to accommodate added tasks application VBA, but the avenue is a bit different.
We’ll repurpose the congenital Save command by abacus the all-important cipher to amend all fields back you bang Save. You ability anticipate the Save As command added appropriate, but you can’t adapt it. It’s allotment of the Backstage adjustment now, and you can’t repurpose those commands. However, that doesn’t beggarly you can’t get abutting with Save.
If you’re application a award version, be abiding to save the workbook as a macro-enabled book afore you continue. If you’re application a card version, you can skip this step.
Now, let’s add the action apparent in Listing A (below):
Figure A
Figure B
Baddest the book area you intend to save the procedure.
Figure C
After Chat opens the VBE, you’re accessible to add cipher to the Save command.
The action contains alone one line, the Save method. To repurpose the command, add the adapted code. Listing A includes the VBA command all-important to amend all fields in the document. The affirmation Chat .docm book contains this repurposed Save command (in its NewMacros module).
Listing A
Sub FileSave()
‘ FileSave Macro
‘ Saves the alive certificate or template
‘Update all fields back closing document; repurpose Save command.
ThisDocument.Fields.Update
ActiveDocument.Save
End Sub
In this case, you can access the ThisDocument.Fields.Update line to the Save action you opened beforehand if you’re alive on your own. If you access the cipher manually, don’t adhesive that band from this web page. Instead, blazon if from the keyboard or archetype the band into a argument editor and afresh adhesive that cipher into the Save procedure. Doing so will abolish any apparition web characters that ability contrarily account errors.
As you can see in Figure D, the affirmation book comprises two pages and anniversary folio has two Chat fields, {PAGE} and {NUMPAGES}. If you’re alive with the affirmation .docm, you can see the basal fields by acute Alt F9. Columnist afresh to adumbrate the codes and appearance the results.
Figure D
Both pages use Chat fields to affectation the folio cardinal and the cardinal of pages in the document.
To see how this all works together, annul the adamantine folio breach amid the two pages. To annul the adamantine folio break, position the cursor at the alpha of folio 2, afore the chat This. Then, columnist Backspace. Doing so will abolish folio two and reposition the argument and fields from folio 2. As I mentioned, the fields in the additional band of argument do not update, as apparent in Figure E. This is archetypal of Chat fields; best don’t amend automatically. (The two fields will amend automatically alone in the attack or footer.)
Figure E
The fields don’t amend automatically.
With both curve on folio one, bang the Save figure at the top of the awning or on the Quick Access Toolbar. Doing so executes the Save command, which now includes the amend acreage line. Consequently, beat Save updates the fields, as apparent in Figure F.
Figure F
Beat Save now updates all fields in the document.
The repurposed Save command will amend all fields, and that ability not be what you want. In addition, this doesn’t accommodate the Save As command, Close, or the X (Close) icon. The affirmation files accommodate a repurposed FileClose action so you can see how it works, but it’s absurd you’ll appetite to await on it.
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If you set an AutoOpen macro in a template, it’ll run anytime a document based mostly on the template is opened . It may also run anytime the template is opened. It will run instead of any AutoOpen macro in Normal.dot.
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